Sakku Investments Corporation

Policy & Planning

Terms of Reference for the Policy & Planning Committee

Committee Structure

The policy and planning committee is normally comprised of up to four members, including a chair and a vice-chair, all of whom are selected or elected by the board of the Sakku Investment Corporation. Members of the committee are asked to fulfill a one-year term in this capacity. Should any vacancies occur, the committee should refer them to the board that will then select or elect a replacement, if one is required.

In addition to the regularly appointed or elected members of the committee, there are two other members, one voting and the other non-voting. These include the chair of the board (voting) along with the CEO (non-voting). All appointed or elected members of the committee, including the committee chair, are voting members. The CEO, or in his/her absence the CEO's designate, will provide support and advice as required.

From time to time, the Inuit Qaujimanituqangiit principle of Pijunnautilik may be applied through the appointment of a special advisor to the committee by the board to assist with a special project. Such appointment will carry no voting rights. The board may consider recommendations from the committee on such an appointment.

Mandate

The mandate of the committee is to make recommendations to the board on policies, procedures and strategic planning. In making such recommendations, it is important that the committee remain within the range allowed by any applicable legislation. This mandate is assigned by the board and may be changed from time to time as circumstances dictate.

Accountability of the Committee

As the committee is created by the board, it is accountable to the board and should present a report of its activities to each board meeting. Further, minutes of its meetings should be circulated to all board members within a month of any meeting. Reports and minutes will form part of the presentation package at each board meeting. The activities of the committee should be reviewed at board meetings by the chair of the committee.

Responsibilities of the committee

Particular areas of involvement by the committee relative to their mandate of policy and planning areas would include:

Business planning Corporate governance Policy research and development Strategic and operational planning Programme delivery and management Compliance with applicable statues, regulations, by-laws and policies

Decision Making

In arriving at decisions, the Inuit Qaujimanituqangiit principle of Aajiiqatigiingniq or consensus will act as a guide. In the event where consensus cannot be reached in a timely fashion then a vote may be held. In these cases, each voting member of the committee has an equal vote. Any member casting a vote has the option of having his or her vote recorded in the minutes. All decisions of the committee need to be supported by a motion of the committee. Recommendations to the board will come in the form of a motion of the committee at board meetings.

A quorum will consist of one half or more of the committee's voting membership. Should the committee chair be absent from a meeting, then the vice-chair will assume the position of the chair.

The committee will meet as often as required to carry out its mandate.

Records of Activities

Agendas should be prepared for each meeting with minutes duly recorded and circulated afterward. There should be sufficient detail to allow a good understanding of committee activities and the decisions to which it has come together with the motions to support them. A copy of the minutes and other similarly important documents should be filed with the corporate secretary, head office, to form part of the corporation's over- all record.